Document Feedback - Review and Comment
Step 1 of 4: Comment on Document
How to make a comment?
1. Use this to open a comment box for your chosen Section, Part, Heading or clause.
2. Type your feedback into the comments box and then click "save comment" button located in the lower-right of the comment box.
3. Do not open more than one comment box at the same time.
4. When you have finished making comments proceed to the next stage by clicking on the "Continue to Step 2" button at the very bottom of this page.
Important Information
During the comment process you are connected to a database. Like internet banking, the session that connects you to the database may time-out due to inactivity. If you do not have JavaScript running you will recieve a message to advise you of the length of time before the time-out. If you have JavaScript enabled, the time-out is lengthy and should not cause difficulty, however you should note the following tips to avoid losing your comments or corrupting your entries:
-
DO NOT jump between web pages/applications while logging comments.
-
DO NOT log comments for more than one document at a time. Complete and submit all comments for one document before commenting on another.
-
DO NOT leave your submission half way through. If you need to take a break, submit your current set of comments. The system will email you a copy of your comments so you can identify where you were up to and add to them later.
-
DO NOT exit from the interface until you have completed all three stages of the submission process.
(1) This Policy will increase the efficiency of La Trobe University’s academic offerings by reducing the number of courses and subjects with low student enrolments. Reducing low enrolment courses/subjects will bring benefits to La Trobe in terms of academic staff time, administrative overheads and in the management of teaching facilities. The Policy will make explicit those courses and subjects with low enrolments that the University wishes to support due to their strategic value to La Trobe or their special significance to the communities the University serves.This document outlines the procedure for application of the exemption from closure of courses and subjects with low enrolments. (2) This Policy will be reviewed annually to ensure that the settings with respect to the threshold of ‘low enrolment’ and the definition of standard exemption categories remain appropriate. (3) Where the University chooses to continue offering courses and subjects with low demand, it should do so purposefully, on the grounds of identified strategic or community benefit. (4) All undergraduate and postgraduate courses and all undergraduate and postgraduate subjects in all teaching periods, with the exception of: (5) The owning School of each undergraduate and postgraduate course which is classified as a low enrolment course will be required to provide a cogent rationale for the continuation of this course beyond the current year. (6) The owning School of each discrete undergraduate or postgraduate subject which is classified as a low enrolment subject will be required to close the subject in the following year unless an exemption is approved by the Deputy Vice-Chancellor (Education). (7) Applications for a deferment of imminent closure of a course or subject that does not exceed the enrolments as defined below are made to the Deputy Vice-Chancellor (Education). Grounds for exemption are outlined in the procedure. Applications for exemption must have the written support of the owning Dean (for courses and subjects).Applications must include a commitment that the School (for courses and subjects) will financially support the course or subject for the duration of the exemption period. (8) Standard exemptions apply to courses and subjects in certain categories as defined in the procedure. Courses and subjects offered through partnership arrangements with third parties will generally be subject to standard exemptions. The ongoing viability of these offerings will be reviewed regularly by the owning School with reference to the contract and business case governing the agreement. (9) In August/September of each year, the Course Portfolio and Scholarships Committee (CPSC) will consider the definition of ‘low enrolment’ for the purposes of closure and the categories of courses/subjects that should qualify for standard exemption for the following year. Changes to the Policy will be recommended to the Senior Executive Group (SEG) as required. (10) Following the census date for each major teaching period, the Data and Performance Analytics (DAPA) will prepare reports of low enrolment courses and subjects, by School. The reports will identify the course/subject title and code, owning school of teaching, campus and the pattern of EFTSL or enrolments for the previous three years (for courses) or teaching periods (for subjects). Reports will identify those courses/subjects that meet the criteria for imminent closure, as well as those that fall into each of the categories of standard exemption. These reports will be provided to the Schools and to the Heads of regional campuses. Schools should consult regional Campus Heads on the impacts to regional delivery of potential course / subject closures as part of formulating their response to low enrolment reports. (11) The Schools may respond to the reports and appeal in relation to any course or subject closure on three grounds. (12) The first basis for appeal is that the course/subject has been incorrectly categorised and is not within the scope of this policy or qualifies in one of the standard exemption categories. (13) The second basis for appeal is the strategic value of the course / subject to the University or the communities it serves. Exemptions under this basis may be granted at the discretion of the Deputy Vice-Chancellor (Education) for: (14) The third basis for appeal is that a postgraduate coursework course is delivered as part of a suite of concurrently delivered courses in the same discipline where: (15) Applications for exemption will be considered by the Deputy Vice-Chancellor (Education) at a meeting with relevant School representatives. Applications for exemption must have the written support of the owning Dean (for courses and subjects). Applications must include a commitment that the School(for courses and subjects) will financially support the course or subject for the duration of the exemption period. The length of the exemption period is at the discretion of the Deputy Vice-Chancellor (Education) and will typically be no longer than three years. (16) The Deputy Vice-Chancellor (Education)'s decision will be final. (17) In considering the temporary suspension or permanent closure of courses or subjects, Schools will operate within the provisions of the: (18) Data and Performance Analytics (DAPA) will prepare reports for information of the Deputy Vice-Chancellor (Education) and Course Portfolio and Scholarships Committee (CPSC) of the Senior Executive Group (SEG) to support monitoring and compliance. (19) CPSC will provide a report of trends in courses and subjects with low enrolments to SEG in October annually. (20) For the purpose of this Policy and Procedure:Courses and Subjects with Low Enrolments Policy
Section 1 - Background and Purpose
Section 2 - Scope
Top of PageSection 3 - Policy Statement
Courses
Subjects
Exemptions
Section 4 - Procedures
Establishing Qualifying Criteria
Identifying Courses and Subjects
Applications for Exemption
Planning Course and Subject Offerings
Monitoring Compliance
Timing
September/October of the preceding year
The CPSC considers the definition of ‘low enrolment’ and the categories of courses/subjects requiring standard exemption and confirms actual process timelines and deadlines for the coming year.
October of the preceding year
The CPSC reports to SEG on trends in courses and subjects with low enrolments for the current year and recommends any required policy change for the next year.
Approx April (typically Semester 1 census date + 2 weeks)
DAPA circulates reports of previous year qualifying courses and current year for Semester 1 subjects to Schools.
April/May
Applications for exemption from closure are considered at a meeting with the DVC(E) and decisions made.
May
Formal notification of decisions circulated to Schools, DAPA and SEG for information.
Approx September (typically Semester 2 census date + 2 weeks)
DAPA circulates reports of Winter and Semester 2 subjects to Schools.
September/October
Applications for exemption from closure to be considered at a meeting with the DVC(E) and decisions made.
October
Section 5 - Definitions