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(1) The purpose of this Policy is to ensure compliance with Standard 8 of the National Code of Practice for Registration Authorities and Providers of Education and Training to Overseas Students 2018 (National Code 2018). (3) The University will monitor the enrolment load of international student visa holders at all times to ensure that: (4) Standard 8 of the National Code 2018 requires registered providers: (5) The purpose of the Procedure is to ensure that students studying onshore holding a Student Visa are managed responsibly and in accordance with the requirements of the Education Services for Overseas Students Act 2000 as amended and in line with Standard 8 in the National Code 2018. (6) This Procedure applies to all international students studying onshore holding a Student Visa enrolled in all CRICOS registered programs at La Trobe University. (7) There is flexibility to vary an international student visa holders enrolment load throughout their course. Students may take a normal, reduced or increased study load in each study period in accordance with University policy and procedures, as long as they can complete the course within the duration specified in their CoE. (8) The University will enrol international students on the basis of the Letter of Offer and Acceptance Agreement, the CoE and the visa. This establishes the planned study load. (9) Schools will monitor each international student’s eligibility to complete their course within the duration registered on CRICOS and specified on their CoE. This monitoring will occur in conjunction with formal processes for monitoring all students’ academic progress in each compulsory study period (progression period). Refer to the Academic Progress Review Policy. (10) Upon identifying that an international student visa holder cannot complete their course within the specified time, the University will notify the student (and their sponsor or carer if the student is under 18) that the student needs to extend their course. The student’s CoE will be cancelled or extended in line with processes outlined in the following sections. (11) International students studying on a student visa will be eligible to undertake distance or online components only where the number of subjects does not exceed more than one third of the total course load and on the condition that students enrol in at least one subject on campus in any compulsory study period, unless the student is completing the last subject of their course. (12) Where it becomes evident to a School that an international student cannot complete their course within the time period specified on the CoE, the School must notify Recruitment & International Operations. Recruitment & International Operations will extend the duration of study only: (13) Where a student has appealed to the University Appeals Committee for a review of a decision to suspend or exclude them under the Academic Progress Statute 2010, the Academic Integrity Statute 2015 or the General Misconduct Statute 2009, Recruitment & International Operations will extend their duration of study pending the outcome of the appeal. (14) Where a student seeks an extension to their CoE on the basis of compassionate or compelling circumstances, they must provide demonstrable evidence to support their case. The Recruitment & International Operations compliance and student support teams will use their professional judgment to evaluate each case on its individual merits. (15) In any of the cases above, all relevant documentation will be retained on the central student file. (16) Compassionate or compelling circumstances are generally those beyond the control of the student and which have an impact upon the student’s academic progress or wellbeing. (17) Generally these circumstances are involuntary and characterised by necessity such that the student is faced with a situation in which there is little to no alternative, but to extend their stay in Australia. These could include, but are not limited to: (18) International students seeking to vary their enrolment must discuss their intentions with an adviser of studies, who will help the students develop new agreed progression plans that allow them to finish on time. Where the variation leads to an extension of the expected duration of study, the student’s School must report this to Recruitment & International Operations by way of a copy of the agreed progression plan. Recruitment & International Operations will report the student to the Department of Education and Training via PRISMS and the Department of Home Affairs (DHA) and issue a new CoE. (19) All enrolment variations will be recorded on the student’s file. (20) An international student who under-enrols without the prior approval of their School will be advised by the School to enrol in the correct load. Failure to enrol in the correct load after being requested to do so may result in a rejection of a request to extend the CoE. Records of communications under this section will be kept on the student’s file. (21) Where a student is in a position to finish before the expiry date of their CoE, the student’s School must alert Recruitment & International Operations. Note that this requirement applies also where a student takes an alternative exit from a nested course. (22) The University will issue a new CoE only when it becomes evident that the student cannot reasonably complete their course within the expected duration as specified on the student’s CoE. A new CoE will not be issued until the University can accurately predict how long an extension of duration of study the student will require. (23) For the purpose of this Policy and Procedure:International Students - Completion within Expected Duration of Study Policy
Section 1 - Background and Purpose
Section 2 - Scope
Top of PageSection 3 - Policy Statement
Top of PageSection 4 - Procedures
Preamble
General
Processes for Monitoring Expected Completion
Restrictions on Distance and Online Study
Conditions Under Which Extension to Duration of Study May be Approved
Compassionate or Compelling Circumstances
Variations of Enrolment
Under-enrolment Without Prior Approval
Early Completion
General Condition for Issuance of New CoE
Section 5 - Definitions