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GST Procedure - Codes Used in SAP

Section 1 - Background and Purpose

(1) The purpose of this Procedure is to establish a framework in which staff can confidently apply the Goods and Services Tax (GST) legislative requirements to University operations to ensure the University complies with its obligations arising from A New Tax System (Goods and Services Tax) Act 1999.

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Section 2 - Scope

(2) Refer to the GST (Goods and Services Tax) Policy.

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Section 3 - Policy Statement

(3) Refer to the GST (Goods and Services Tax) Policy.

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Section 4 - Procedures

(4) This table lists the GST codes used when processing transactions in SAP.

(5) The amount of GST paid will not be reflected in a department’s expenditure providing a valid tax invoice has been obtained. If no tax invoice is held, the GST code A1/G1 must be used and the GST will be added to the expense charged to that department’s cost centre.

GST Code
Type of GST Supply
Description of Transaction
Rate of GST
A1
A2#
Taxable
University supply or Acquisition with 10$ GST. A valid tax invoice is held for purchases. # Asset Purchases
10%
G0
GST-free - receipt
University GST-free income
0%
A0
GST-free - Expense
University GST-free expenditure – i.e. payables
0%
G2/
A4
Input Taxed
See 5 above
0%
G3
Export Goods
An export of University goods – See 9 below
0%
G4
 
Debit adjustment (to adjust input tax credits)
Applied by Accounts Receivable, finance division for credit notes on advice from request to raise credit memo form
10%
AZ
GST Not Applicable
Supplier has no ABN; or no valid tax invoice held; the transaction is outside the scope of the GST, e.g. an appropriation – See 9 below
0%
A4
Private Acquisition
Non business related; or non-deductable expenses e.g. 50% of meal entertainment – See 9 below
0%
G1/
A1
GST Amount Only
Only to be used by Finance where GST component is invoiced separately
-
A8
 
Credit adjustments for credit notes
  
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Section 5 - Definitions

(6) Nil.