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(1) This Procedure outlines the types of formal educational partnerships the University may enter into with third parties. Specific mechanisms for the establishment and operation of agreements are outlined in this Procedure and further elaborated in associated procedures specific to each agreement type. (2) This Procedure applies to all formal educational partnerships between La Trobe and third parties except Articulation Agreements, the arrangements for which are outlined in the Educational Partnerships Procedure – Articulation. (3) Refer to the Educational Partnerships Policy. (4) La Trobe University may enter educational partnerships in the following categories: (5) All partnerships will be supported by a formal agreement between the University and the partner institution. (6) Agreements may only be entered into by the Designated Signatory. (7) All agreements must be reviewed and approved by the University General Counsel prior to signing in accordance with the Legal Process and Approval of Contracts Policy. (8) When a new agreement is proposed with a new or existing partner the relevant College Associate Pro Vice-Chancellor (Academic Partnerships) is responsible for seeking initial approval to proceed with agreement development from the Pro Vice-Chancellor (International) or the Executive Director, Quality and Standards for international or domestic agreements respectively. (9) To inform the decision, the relevant College Associate Pro Vice-Chancellor (Academic Partnerships) will provide: (10) Note this section applies only to new agreements. It does not apply to variations to existing agreements, including new schedules or tables to existing agreements. (11) A Designated Signatory must only enter into an educational partnership agreement where satisfied that the risks of entering into the partnership can be effectively managed. (12) A risk assessment as outlined in the University Delegations Framework must be undertaken for all new agreements to: (13) In addition to the categories of risk outlined in the University Delegations Framework, the following risk categories must be assessed and a report provided for all agreements with an international third party: (14) The risk assessment must identify how the identified risks will be managed over the life of the agreement. (15) A Designated Signatory must only enter into an educational partnership agreement where due diligence has been conducted into, and the Designated Signatory is satisfied as to: (16) A standard due diligence form is available from the University’s intranet site. (17) Where a program or programs or activity with a third party involve collaboration across multiple categories of agreement, separate agreements must be entered into for activity under each agreement category, except where approved in writing by the Deputy Vice-Chancellor (Academic). (18) Where a proposed agreement is not related to any of the agreement categories outlined above, or where the correct agreement category is unclear to the person proposing the agreement, that person must seek advice from the University General Counsel as to the appropriate agreement type and template to be used. (19) A signing ceremony for any agreement under this Procedure may be held. (20) Where a ceremony is held and the Designated Signatory is not in attendance, a nominated La Trobe staff member may sign a non-binding Statement of Intent or similarly named document approved by the University General Counsel. The Statement of Intent can acknowledge the partnership between La Trobe and the third party but must not commit either party to any specific action. (21) The nominated La Trobe staff member may not under any circumstances sign the formal agreement on behalf of the Designated Signatory. (22) For the purpose of this Procedure:Educational Partnerships Procedure - Agreements
Section 1 - Background and Purpose
Section 2 - Scope
Section 3 - Policy Statement
Section 4 - Procedures
Part A - Types of Agreement
Part B - Agreement Development Approval
Part C - Risk Assessments
Part D - Due Diligence
Part E - Partnerships Across Multiple Agreement Categories
Part F - Agreements Not Covered by Procedure
Part G - Agreement Signing Ceremonies
Section 5 - Definitions