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(1) In order to enrol international students who are student visa holders in courses offered at La Trobe’s onshore campuses, the courses must be registered with the Commonwealth Register of Institutions and Courses for Overseas Students (CRICOS). This procedure outlines the mechanism by which courses are so registered and the register maintained. (2) The Pro Vice-Chancellor (International) is responsible for the management of the University’s CRICOS registrations. (3) Refer to the Course and Subject Management Policy. (4) This procedure does not apply to courses offered to students studying outside Australia or wholly online courses. (5) No instance of a course may be marketed as being available to international students who are student visa holders until CRICOS registration is received for that instance of the course. (6) Refer to the Course and Subject Management Policy. (7) The Pro Vice-Chancellor (International) will provide advice as part of course approval and major course revision processes as to whether a new or changed course may be delivered to student visa holders in line with the University’s obligations under the Educational Services for Overseas Students Act 2000. (8) As a general principle, all courses should be registered with CRICOS. If a course is not to be registered a justification is to be provided on the course proposal form outlining why the course should not be made available for enrolment to international students who are student visa holders. (9) The relevant College Education Team Leader is responsible for completing a CRICOS registration checklist for all new courses approved by the Academic Board. The form will be submitted to La Trobe International for processing with the relevant Academic Board minute and the approved new coursework program proposal form attached. (10) The Pro Vice-Chancellor (International) is responsible for providing a CRICOS Registration Checklist template. The template will be made available on the University’s intranet site and will include: (11) The Pro Vice-Chancellor (International) is responsible for working with College Education Teams to determine whether any approved major course revisions will impact on the ability to offer the course to student visa holders and seek amendments to existing CRICOS registrations as necessary. (12) The Pro Vice-Chancellor (International) is responsible for providing advice to College Education Team Leaders on the status of CRICOS registration applications on an ongoing basis. (13) Where a course is delivered in conjunction with an external provider as part of a third party teaching arrangement CRICOS registration will not be sought until a formal agreement with the external provider has been executed and additional necessary documentation, as determined by the Pro Vice-Chancellor (International) has been provided by the College. (14) The Pro Vice-Chancellor (International) is responsible for providing reports to each meeting of the Coursework Committee detailing new CRICOS registrations approved in the relevant time period and CRICOS registrations pending in the relevant time period. (15) The Pro Vice-Chancellor (International) is responsible for an annual review of all registered courses that will: (16) A review report will be provided to the November meeting of Coursework Committee annually. The review will recommend any necessary changes to this procedure. (17) The Pro Vice-Chancellor (International) is responsible for maintaining an intranet site outlining the registration process and the responsibilities of various staff involved in the process. (18) CRICOS registrations do not generally attract a fee, but may do in some cases where a course involves third party delivery. The cost of any registration fees will be met by the College. The Pro Vice-Chancellor (International) is responsible for informing Colleges of any registration fees payable before the CRICOS application is submitted. (19) For the purpose of this Procedure:Course and Subject Management Procedure - CRICOS Registration (To be removed 24 August 2020)
This Procedure is to be removed on 24 August 2020.
Section 1 - Background and Purpose
Section 2 - Scope
Section 3 - Policy Statement
Section 4 - Procedure
Part A - Courses to be Registered
Part B - CRICOS Registration Checklist
Part C - Courses with Third Party Providers
Part D - Reporting on Registrations
Part E - Annual Review
Part F - Information for Staff
Part G - Registration Fees
Section 5 - Definitions