(1) These Procedures outline an orderly approach to the temporary suspension or permanent closure of subjects. (2) The University, via its Colleges, may suspend subjects for up to three years or close them permanently, normally on the advice of the College Academic Committee of the College(s) responsible for the subject. (3) Where the College decides to suspend or close a subject, appropriate measures must be taken to: (4) In general, once the University has enrolled a student in a course, the University has a contractual obligation to enable the student to complete that course so long as the student is maintaining an active enrolment. The University must teach the subject or an appropriate alternative subject until the last student has completed the course for which they enrolled. (5) Refer to the Subject Lifecycle Policy (Expires 31/10/18). (6) Refer to the Subject Lifecycle Policy (Expires 31/10/18). (7) A proposal to suspend or close a subject should be processed by the relevant committee of the responsible College at least six months prior to the intended implementation date. (8) In rare cases, where elective subjects are offered conditional on enrolments, this information needs to be clear to prospective students of the subject. If enrolments are not sufficient to justify running the subject, suitable alternative arrangements must be made to ensure that students are not disadvantaged in any way. Further, the subject should be immediately reviewed to determine whether it should no longer be offered. (9) Closure or suspension of a core or core-choice subject constitutes a course revision and will require Course Lifecycle - Course Revision Procedure (Expires 31/10/18) to be followed. Depending on the number of core subjects being closed or suspended, the course revision may be minor or major. (10) Colleges should note that students enrolled in shorter postgraduate courses may be particularly affected by decisions to close or suspend a subject, and ensure that appropriate teach-out arrangements are in place. (11) A subject may be suspended for up to three years on advice to the College Academic Committee indicating arrangements made for students enrolled in courses requiring the subject. (12) The College is responsible for updating the Course Information Management System (CIMS) when a subject is suspended. (13) Note the additional requirements for core subjects above. (14) An elective subject may be closed on advice to the College Academic Committee. Where the subject is core, advice to the College Coursework Committee should indicate arrangements made for students currently enrolled in courses. (15) The College is responsible for updating the Course Information Management System (CIMS) when a subject is closed. (16) Note the additional requirements, related to course revisions, for core subjects above. (17) The University will allow students to complete the qualification or course in which they originally enrolled. Every attempt will be made to provide the original program; however, where that is not possible, course requirements will be adjusted so that students are not disadvantaged. (18) If a student’s program is adjusted, a statement of the agreed program must be: (19) Where the subject to be suspended or closed is service taught by another school/department, all parties need to be involved in decisions regarding the suspension and/or closure. (20) Students should be consulted on subject suspension and closure proposals, normally through the relevant College committees. (21) For the purpose of this Procedure:Subject Lifecycle - Subject Suspension and Closure Procedure (Expires 31/10/18)
Section 1 - Background and Purpose
Section 2 - Scope
Section 3 - Policy Statement
Section 4 - Procedure
Timing of Subject Suspension or Closure
Subjects offered Conditional on Enrolments
Core and Core-Choice Subjects
Postgraduate Coursework Subjects
Subject Suspension
Subject Closure
Teach-out Provisions
Service Teaching
Consultation With Students
Section 5 - Definitions
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This is not a current document. It has been repealed and is no longer in force.