(1) This guideline establishes the approach of La Trobe University to the thermal comfort of staff and students, with the aim of optimising the built environment in ways which are energy efficient and cost effective, environmentally sustainable and legally and technically appropriate. (2) Many buildings at La Trobe were built in the 1960s and many are not fully climate controlled. (3) Resolving the need to provide students and staff with adequate built space to work, learn and research by installing air conditioning, heating and ventilation in all areas will have high capital and operational cost impacts. It also has significant environmental costs, with air conditioning typically accounting for a significant proportion of an organisations greenhouse gas emission. (4) Thermal comfort is an issue in a significant proportion of workplaces, including the University, particularly during summer. (5) This guideline is applicable to new and existing buildings and facilities at all campuses of La Trobe University. Special provisions apply to certain areas which may have a need for strict control of the environment within a confined space (see section on Special Provisions). (6) Refer to the Environmental Sustainability Policy. (7) Nil. (8) La Trobe University recognises that appropriate thermal comfort optimises the safety and comfort of staff and students. It is the responsibility of line managers to respond to concerns about thermal comfort and plan to avoid heat and cold related hazards for staff and students. (9) La Trobe aims to achieve the following thermal comfort standards in existing buildings, new buildings and refurbishments in all non-exempted spaces: (10) Line managers may request the Director, Facilities Assets and Services to make a formal evaluation of a workplace for thermal comfort. (11) Requests can be submitted via a Maintenance Request via Archibus and all requests should detail any non-mechanical options for heating or cooling (see point 13 and 14 below, as appropriate) that have been explored. (12) When making an evaluation of thermal comfort, the Director, Facilities Assets and Services or nominee will consult with affected Space Occupiers, as required. (13) If the Director, Facilities Assets and Services determines an area to be outside the thermal comfort standards, in line with sustainability principles, preference will be given to passive thermal control solutions, such as shading, insulation, natural ventilation, in accordance with Australian Standard 1668.2 2012. (14) Installation of mechanical solutions will only be considered when passive thermal control fail to achieve the above thermal comfort standards, with a preference given to energy efficient installations such as Mixed Mode systems. (15) Failure of passive thermal control solutions does not automatically justify a mechanical solution, due to: (16) Consistent with the points above, a Space Occupier’s capacity to pay does not confer the right to pursue a mechanical solution. Accordingly, approvals for heating, air conditioning and ventilation are to be through the Director, Facilities Assets and Services. (17) Where there is a pre-existing air conditioner, heating or ventilation device, portable air conditioners which are not compliant with this guideline under the new space occupancy, and there is sufficient economic and energy savings to be made and where such action will not compromise the thermal comfort conditions within the space, the Director, Facilities Assets and Services may decide to remove it. Use of portable air conditioner is restricted to extreme emergency and medical conditions. (18) All heating, air conditioning and ventilation must be controlled by: (19) Refer to the Management of Thermal Comfort Guidelines. (20) The following are examples of the areas that may require air-conditioning owing to the requirements of a specialised function and such cases will be assessed on a case by case basis for priority attention: (21) For the purpose of this Guideline: (22) As an employer, La Trobe University recognises a legal requirement to provide and maintain, so far as practicable, for the employees a working environment that is safe and without risks to health, in accordance with the Victorian Occupational Health and Safety Act (2004). (23) Managers have a responsibility to ensure that staff members under their management and students are not placed at risk of heat discomfort arising from their work or from the working environment, particularly during the summer months. Accordingly, the responsibility to respond to and resolve thermal comfort issues raised by staff and students rests primarily with the manager in accordance with this guideline and in liaison with senior management, OHS Section and the Director, Facilities Assets and Services. (24) The Director, Facilities Assets and Services has overall responsibility for assessing the heating, ventilation and air conditioning needs, plant and equipment at La Trobe University. (25) Director, Facilities Assets and Services may evaluate: (26) The Director, Facilities Assets and Services has responsibility for recommending the order of priority and financial approval of all mechanical heating, ventilation and air conditioning treatments at La Trobe University to the Senior Executive Group or its appropriate sub-committees.Workplace Thermal Comfort Guidelines
Section 1 - Background and Purpose
Purpose and Objectives
Overview
Section 2 - Scope
Section 3 - Policy Statement
Section 4 - Procedures
Section 5 - Guidelines
Supporting Guidelines
Special Provisions
Top of PageSection 6 - Definitions
Top of PageSection 7 - Stakeholders
La Trobe University
Line Managers
Director, Facilities Assets and Services
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This is not a current document. It has been repealed and is no longer in force.