(1) This Procedure details the process by which grade results are validated. (2) This Procedure applies to coursework subjects, in award and non-award credentialed programs, regardless of mode or location. (3) Refer to the Assessment Policy. (4) Each School has at least one Committee of Examiners as required by the Academic Progress Statute 2010. (5) The role of each Committee of Examiners is to: (6) Membership of each Committee of Examiners is at the discretion of the School Examiner. It might include relevant Heads of Departments, Course and Subject Coordinators, Discipline Leaders and the School Director of Teaching and Learning. (7) The Chief Examiner in each College convenes a Committee of Examiners in each School of the College as frequently as necessary to ensure timely certification and ratification of results. At a minimum this is twice each year. (8) The Chief Examiner appoints a School Examiner to chair each Committee of Examiners. (9) The Chief Examiner, after consultation with the School Examiner, may convene more than one Committee of Examiners in a School, so that each Department or discipline within the School might convene a Committee of Examiners. (10) The Chief Examiner may convene a Committee of Examiners and appoint a chair of the Committee who is not School-based, in order to expedite consideration of results. (11) To fulfil its Terms of Reference, the Committee of Examiners: (12) The Committee of Examiners refers incomplete subject results to the School Examiner for out-of-session review and approval. (13) The Committee of Examiners has the discretion to withhold the results of a subject for further moderation or remarking, and subsequent review by the School Examiner for ratification out-of-session, if the results of a subject are: (14) Where the Committee of Examiners considers the results complete and fairly assessed it confirms the results as assured. (15) Where the Committee of Examiners identifies results which it considers complete and fairly assessed, yet in which the distribution suggests the level of attainment of the subject intended learning outcomes would benefit from review, it: (16) The Committee of Examiners records its assurance of the carriage of subject validation and moderation and the results of each subject in a formal minute. (17) The Committee of Examiners records its decision to withhold any results of subjects for further moderation or remarking and any recommendations to review subjects in the formal minutes of the meeting. (18) The School Examiner confirms the minutes of each Committee of Examiners meeting and forwards them to the Chief Examiner and to Student Administration within one business day of the conclusion of each meeting of the Committee. (19) The School Examiner refers out-of-session approvals to the Chief Examiner and to Student Administration immediately upon assurance. (20) The primary role of the School Examiner is to chair the Committee of Examiners, and thereby ensure that the Committee undertakes the work specified in Part D to meet the due date for the ratification of student results. This includes: (21) As Chair, the School Examiner is responsible for ensuring that: (22) If it is necessary to make a decision out-of-session to meet the due date for the ratification of student results, the Chair: (23) For each subject, the nominated Subject Coordinator is responsible for the following tasks: (24) The Subject Coordinator is responsible for: (25) Student Services and Administration is responsible for: (26) Student Services and Administration provides a schedule for each Examination Period listing tasks and key dates and when they must be completed to ensure that results are ratified and formally published to students on or before the last date for release of results. (27) (28) The Chief Examiner reports the Committee of Examiners activities annually, using an approved template, to Education Committee, including a summary of changes to student results and any additional actions determined by the Committee of Examiners. (29) For the purpose of this Procedure:Assessment Procedure - Assurance of Results
Section 1 - Background and Purpose
Section 2 - Scope
Section 3 - Policy Statement
Section 4 - Procedures
Part A - Terms of Reference of the Committee of Examiners
Part B - Membership of the Committee of Examiners
Part C - Role of the Chief Examiner
Part D - The Work of the Committee of Examiners
Part E - Record Keeping and Reporting
Part F - Role of the School Examiner
Part G - Role of the Subject Coordinator
Part H - Role of Student Services and Administration
Part I - Official Schedule
Part J - Indicative Timeline for Assurance of Results
Process
Timeline
Student Services and Administration provide a schedule for each examination period, listing tasks and key dates
By the end of November for the following year and further timely reminders throughout the cycle
Subject Coordinators send results files to designated officer for upload to the Student Information System
Within 10 business days from the final assessment due date for that subject or the official deadline for results for that teaching period, whichever is sooner
Results reports and Committee of Examiners meeting agenda prepared and distributed to the Committee of Examiners members
Within one business day of the receipt of results from the Subject Coordinator
Committee of Examiners meeting completes assurance of results
At least two business days before certification of Results in the Student Information System
Committee of Examiners meeting minutes delivered to Chief Examiner and Student Administration
At least one business day before certification of results in the Student Information System
Student Information System certification of results
Within three working days of a request from a School Examiner
Student Information System ratification of results
At least two business days from the Official Publication of Results date
Part K - Annual Reporting
Section 5 - Definitions
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This is not a current document. It has been repealed and is no longer in force.