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Remuneration and Benefits Procedure - Academic Leadership Allowances

This is not a current document. It has been repealed and is no longer in force.

Section 1 - Background and Purpose

(1) The University is committed to appropriately and equitably rewarding Academic staff that take on leadership positions.

(2) This Procedure provides guidance and process in determining and applying standard salary allowances for Academic leadership positions.

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Section 2 - Scope

(3) This Procedure applies to fixed term and ongoing University Academic staff that agree to take on the following Academic leadership positions:

  1. Head of School
  2. Head of Department
  3. Unit/Subject Coordinator
  4. Course Coordinator

(4) This Procedure does not apply to:

  1. Higher duties allowance (see Higher Duties Policy)
  2. Salary loadings applicable to Academic staff detailed under the Remuneration & Benefits Procedure – Salary Loadings
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Section 3 - Policy Statement

(5) Refer to Remuneration and Benefits Policy.

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Section 4 - Procedures

(6) Head of School allowances are payable as follows:


Full Time Equivalent (FTE) number of
ongoing and fixed term Academic staff
within the School
 		 Calculation of allowance Current amount, effective from the last
Collective Agreement increase
Small - 20 or less FTE 7.5% of Academic Level E $13,806 p.a.
Medium - 21 to 35 FTE 10% of Academic Level E $18,408 p.a.
Large – 36 to 50 FTE 12.5% of Academic Level E $23,010 p.a.
Very Large – Greater than 50 FTE 15% of Academic Level E $27,612 p.a.

(7) Head of Department allowances are payable as follows:

Full Time Equivalent (FTE) number of ongoing
and fixed term Academic staff within the Department		 Calculation of allowance Current amount, effective from the last
Collective Agreement increase
Small - 20 or less FTE 4% of Academic Level E $7,363 p.a.
Medium – 21 to 35 FTE 6% of Academic Level E $11,045 p.a.
Large – 36 or more FTE 8% of Academic Level E $14,726 p.a.

(8) An Academic Coordination allowance will be paid in accordance with the “Coordination Responsibility Payments – Academic Staff” Clause in the Collective Agreement. The allowance will be paid in the following circumstances:

  1. Where a Level A Academic staff member is required to undertake unit/subject coordination duties, they will be paid an Academic Coordination allowance such that their salary plus the allowance is equal to the minimum increment of Level B, subject to the incremental progression conditions of the allowance contained in the Collective Agreement.
  2. Where a Level B Academic staff member is required to undertake course coordination duties, they will be paid an Academic Coordination allowance such that their salary plus the allowance is equal to the minimum increment of Level C, subject to the incremental progression conditions of the allowance contained in the Collective Agreement.

(9) Head of School and Head of Department allowances are determined on appointment to the role and detailed in the contract of employment. Human Resources will undertake an annual review of these allowances effective 31st March, to ensure the correct allowance is being applied in accordance with the staffing numbers and amounts in the above tables.

(10) Unit/Subject and Course Coordinator allowances are requested, approved and processed via the “Claim for Academic Coordination Allowance Payment Form”.

(11) The Delegations for payment of the Allowance is as follows:

  1. Recommended by – Relevant Head of Department
  2. Approved by – Relevant Head of School
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Section 5 - Definitions

(12) For the purpose of this Procedure:

  1. FTE: Full time Equivalent staff count.