(1) The University recognises the importance of attracting and maintaining staff that enhance the quality and reputation of the University and are also aligned to La Trobe’s strategic vision. In approved circumstances, the University may provide visa sponsorship for academic and professional staff. (2) This Policy and Procedure is applicable to all prospective and current staff members who require a visa to legally work in Australia for The University. (3) All items outlined in this Policy are discretionary and dependent on the University’s business need and the individual’s personal circumstances. (4) The choice of visa will be dependent on the activities being undertaken, whether any remuneration is paid and the length of the stay. People & Culture will work with their nominated Immigration Lawyer to establish the most appropriate visa for the position. (5) People & Culture will work with individuals to determine their current working rights in Australia. (6) People & Culture, in consultation with the hiring manager, will consider individual requests for permanent residency. Such requests will be considered on their individual circumstances. (7) Visa sponsorship approvals must be obtained by the respective School/Division. (8) The University will use its designated immigration lawyer for visa applications. (9) All costs associated with applications for all Visa’s are the responsibility of the School/Division and/or the individual (where required). (10) Visa requirements are determined by the Department of Home Affairs (DHA). The University’s Immigration Lawyer will guide the individual on requirements. (11) Conditions of La Trobe Sponsorship (12) If a visa is not granted by DHA, any offer or contract of employment will become null and void. (13) Both the individual and the University must comply with their legislated requirements where a termination of employment has occurred. (14) A preferred candidate is identified and working rights for Australia are confirmed. (15) Should a visa sponsorship/permanent residency be required, relevant approvals are obtained. (16) People & Culture engages the Immigration Lawyer to manage the relevant visa requirements and application. (17) People & Culture collates the required documentation from the individual and forward this to the Immigration Lawyer. (18) The Immigration Lawyer will coordinate the application liaising directly with the individual. (19) People & Culture, with relevant approvals, proceeds to appoint the individual to the position subject to the visa application outcome. (20) The Immigration Lawyer will notify both the individual and La Trobe of the outcome of the application. (21) Visas identified as requiring renewal are notified via the University’s HRIS to the Hiring Manager and the individual. (22) People & Culture is responsible for: (23) Immigration Lawyer is responisble for: (24) The individual is responsible for: (25) Further information can be obtained from the Department of Home Affairs (DHA). (26) For the purpose of this Policy and Procedure: (27) This Policy is made under the La Trobe University Act 2009. (28) Associated information includes:Visa Sponsorship Policy
Section 1 - Key Information
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Policy Type and Approval Body
Administrative – Vice-Chancellor
Accountable Executive – Policy
Chief Operating Officer
Responsible Manager – Policy
Chief People Officer
Review Date
2 July 2028
Section 2 - Purpose
Section 3 - Scope
Section 4 - Key Decisions
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Key Decisions
Role
Engage an Immigration lawyer to manage the relevant visa requirements and application
People & Culture
Section 5 - Policy Statement
Working Visas
Permanent Residency
Approvals
Immigration Lawyer
Costs
Visa Application Requirements
Visa Not Granted by DHA
Termination of Employment
Section 6 - Procedures
Applications
Renewal
Responsibilities
Further Information
Section 7 - Definitions
Top of PageSection 8 - Authority and Associated Information
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