• Section 1 - Key Information
• Section 2 - Purpose
• Section 3 - Scope
• Section 4 - Key Decisions
• Section 5 - Policy Statement
• Section 6 - Procedures
• Part A - Access and Use
• Part B - Parking
• Part C - Erection of Structures
• Part D - Display Materials
• Part E - Protests
• Part F - Trespass
• Part G - Concerns and Complaints
• Section 7 - Definitions
• Section 8 - Authority and Associated Information

Section 1 - Key Information

Section 2 - Purpose

(1) The purpose of this Policy is to:

1. outline the University’s approach to the provision of access to University premises and facilities; and
2. set out the University’s expectations in respect of all those who enter or use University premises and facilities.

Section 3 - Scope

(2) This Policy applies to:

1. all University premises and facilities;
2. all users of University facilities;
3. all individuals who seek to enter or remain on University premises; and
4. anyone who enters or remains on University premises and buildings including staff, students, affiliates, contractors and visitors.

Section 4 - Key Decisions

Section 5 - Policy Statement

(3) The University is committed to designing, building and maintaining University premises and facilities that are fit for their intended purpose and which support and enrich the student, staff and visitor experience.

(4) The University may regulate access to and the use of its premises and facilities.

(5) In determining whether to provide access to or use of its premises and/or facilities, the University will have regard to:

1. its purpose and objects as set out in the La Trobe University Act 2009;
2. the University’s commitment to Freedom of Speech as set out in the Protection of Freedom of Speech and Academic Freedom Policy; and
3. the University’s health and safety and other regulatory compliance obligations.

(6) All individuals seeking to enter or remain on University premises and/or use University facilities, must comply with the University’s terms and conditions for entry and this Policy.

(7) Failure to comply with this policy and procedure may result in:

1. being required to leave University premises and/or cease using its facilities;
2. property being removed or being required to be removed;
3. disciplinary action in the case of students/staff;
4. referral to law enforcement agencies such as the Police.

Section 6 - Procedures

Part A - Access and Use

(8) The terms and conditions for entry or presence on University premises and/or the use of University facilities may be set through:

1. a policy of the University;
2. signage approved by the Director, Infrastructure and Operations;
3. a written notice or direction issued in accordance with this procedure;
4. the publication of notices or any other means approved by the Vice-Chancellor.

(9) Entry is also subject to reasonable restrictions intended to ensure the security and/or safety of people and property.

1. The following are examples of prohibited activities:
   1. unacceptable health and safety risks which are strictly prohibited including the possession, carriage and/or use of weapons;
   2. unreasonable disruptions to the operations, purpose/objects of the University; or
   3. other breaches to this or other University policy or the law;
2. Access to specific University premises/facilities is provided via Student and Staff identity cards having regard to:
   1. the nature of the premises/facility;
   2. the role of the individual concerned; and
   3. any other reasonable requirement of the University.

Part B - Parking

(10) Permit parking facilities for staff, students and other members of the University community may be provided at the Bundoora and Bendigo campuses subject to the parking restrictions and any other specified conditions.

(11) A person who has been issued a parking permit is responsible for:

1. any breach of parking restrictions and any specified conditions;
2. any damage caused by the permitted vehicle, even if another person drove or parked the vehicle.

(12) Parking on University premises is undertaken at the risk of the owner of the vehicle. The University accepts no responsibility for any loss or damage to a vehicle while it is parked on University premises.

(13) An officer authorised under the Road Safety Act 1986 (Vic) may issue a parking infringement notice requiring the driver or any other person responsible to pay a fine if any car parking rules are breached.

(14) University funds must not be used to pay for a parking infringement notice.

Part C - Erection of Structures

(15) A person must not, without the prior written consent of the Chief Operating Officer, erect, construct or set up a structure of any type, permanent or temporary, on University premises.

(16) The Chief Operating Officer may direct that any structure that has been erected be dismantled and removed immediately. 

Part D - Display Materials

(17) The University recognises that Display Material may be used to support activities, events and engagements taking place on campus.

(18) All Display Material on University premises must:

1. comply with the law;
2. display the name of the individual, union or organisation responsible for it;
3. be affixed in a way that does not damage University property or create a health and safety hazard;
4. in the case of posters or similar, be affixed only on Approved Notice Boards; and
5. not be displayed in a way that limits others from promoting their activity/viewpoint (e.g. excessive numbers that take up more than ¼ of an Approved Notice Board or obstruct other Display Material); and
6. in the case of banners and flags:
   1. only be displayed for the duration of the associated activity;
   2. not be affixed to University property unless prior approval has been obtained from the Director, Infrastructure and Operations.

(19) Those responsible for Display Material are also responsible for removing it once the event/activity has passed. Display Material must not be removed by other individuals, other than with the permission of a SEG Member or the Director, Infrastructure and Operations.

Part E - Protests

(20) Peaceful protests are an important part of university life, free speech and a functioning democratic society. The University will impose reasonable and proportionate limitations on protests in accordance with the University’s Protection of Freedom of Speech and Academic Freedom Policy and other relevant university instruments/policies. For example, protests must:

1. comply with the law;
2. be held in open spaces, and not inside buildings;
3. not damage University or other property; and
4. not impede:
   1. the University’s ability to discharge its legal duties, including its duty to foster the safety and wellbeing of students and staff;
   2. the University’s teaching, learning or research activities, excluding actions protected by law e.g protected industrial action;
   3. access or movement of people, vehicles or create other safety hazards.

Part F - Trespass

(21) Staff and members of Security may, acting reasonably, direct a person found to be in breach of this policy to immediately leave/cease using University premises or facilities. Staff and members of Security may also require any individual to provide their staff or student ID or another form of identification.

(22) Where any such action is taken, it must be reported to the Director, Infrastructure and Operations at the earliest opportunity.

(23) Senior Executive Group members and the Director, Infrastructure and Operations are authorised to issue individuals with a formal warning off/trespass notice in accordance with the Summary Offences Act 1966 (Vic). This power should only be exercised having regard to the requirements of any other relevant University instrument/policy.

(24) Where a notice is issued, it must state:

1. the basis for the notice, including reference to the relevant instrument/policy where applicable; and 
2. the duration of exclusion. 

(25) Failure to comply with any such notice may result in law enforcement action, including criminal prosecution for trespass.

Part G - Concerns and Complaints

(26) Concerns/complaints regarding parking can be raised via traffic@latrobe.edu.au

(27) Concerns/complaints regarding any other aspect of this Policy can be made to the Integrity Office via integrityoffice@latrobe.edu.au.

Section 7 - Definitions

(28) For the purpose of this Policy:

1. Approved notice boards: are approved locations for the affixing of notices/posters and other display material, and are reserved for the exclusive use of LTU students, staff, the NTEU, approved corporate partners and affiliates of the LTU. This includes approved areas within University Accommodation.
2. Display materials: includes but are not limited to physical materials with content intended for information, display or promotions including posters, flags, banners, notices, signage boards, A-frames and portable display equipment, stickers, decals, graffiti and digital signage displays.
3. University Premises: means the University’s land or other real property (within or outside Australia), including campuses, buildings, structures and all other premises (or part thereof) owned, occupied, managed or controlled by the University, whether under lease, licence or other arrangement.
4. Weapon: has the same meaning as that defined in the Firearms Act 1996 (Vic) and the Control of Weapons Act 1990 (Vic) as amended, and includes: firearm and imitation firearm, ammunition, spear gun, baton, knives (e.g. flick knife, knuckle knife, butterfly knife, hunting knife, dagger), sword, spear, crossbow, blow gun, catapult, knuckle duster, martial arts weaponry, and articles designed to discharge, such as capsicum, mace or similar.

Section 8 - Authority and Associated Information

(29) This Policy is made under the La Trobe University Act 2009.

(30) Associated information includes:

1. General Misconduct Statute 2009
2. University Grounds Statute 2009