(1) The University uses a number of administrative codes which are converted to assessment grades normally through action taken by students and/or academic staff. (2) Where such conversion does not occur, the Student Records Office converts outstanding administrative codes to assessment grades so the University and its students have accurate records of the students’ performance. (3) All administrative codes must be normally converted to assessment grades by the end of the second Progression Period following the Progression Period to which the administrative code relates. For example, a code from the first Progression Period 2008 must be converted by the end of the first Progression Period 2009. (4) Applies to: (5) The University’s grading scale includes a number of administrative codes. All administrative codes must be converted to assessment grades in a timely manner, normally by the end of the second Progression Period following the Progression Period to which the administrative code relates. (6) For example, a ‘W’ (withheld) from the first Progression Period of one year must be converted by the end of the first Progression Period of the following year. (7) Extensions of administrative codes beyond the start of the second next Progression Period require the permission of the relevant Dean or delegate and must be reported to Student Administration for monitoring. (8) At the start of each Progression Period, the Student Records Office will use the following chart to automatically convert to an assessment grade each administrative code for which a final grade is overdue. (9) A student who wishes to dispute an assessment grade assigned through the conversion process described in this procedure may do so by appealing to the relevant subject coordinator within ten working days of notification of the result. Normal College dispute resolution processes should be followed, then, if necessary, the Student Complaints Handling Policy. (10) For the purpose of this Policy and Procedure:Conversion of Temporary Grades Policy
Section 1 - Background and Purpose
Section 2 - Scope
Top of PageSection 3 - Policy Statement
Section 4 - Procedure
Permission to Extend Use of Administrative Codes
Chart of Conversions
Administrative CodeAssessment Grade
Letter Grade
Numerical Result
SA-A, SA-E
N
Original result (47, 48 or 49%)
SP-A, SP-E
Original grade
Original result
NC-A, NC-E
NC
Original result
SAH-A, SAH-E
N
No result
W
N
No result
Complaints and Grievances
Section 5 - Definitions
Top of PageSection 6 - Stakeholders
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This is not a current document. It has been repealed and is no longer in force.
Responsibility for Implementation – College Pro Vice-Chancellors; Academic staff; College General Managers.
Responsibility for Monitoring Implementation and Compliance –