(1) Protecting the health and safety of people requires that hazards and incidents are reported by the whole University community. (2) Systematic reporting will ensure a timely organisational response to reduce and manage risk, to maintain a safe and productive University environment. (3) The purpose of this Procedure is to inform staff, students, contractors and visitors of the obligations and their involvement to report hazards and incidents. This information is included in the general staff induction for Health and Safety. (4) This Procedure applies to: (5) Refer to the Health and safety Policy. (6) Managers and leaders are responsible for: (7) A hazard is a source of potential harm and that can give rise to injury, illness or material damage to plant, property or the environment. Hazards can be identified through: (8) Where a hazard is identified, there should be an attempt to immediately correct it, if able and safe to do so. (9) If the hazard cannot be corrected, then the hazard/surrounding area should be made safe. This may involve: (10) Hazards will be reported in the University’s Incident and Hazard Reporting system located on the University intranet. (11) Hazards will also be reported to any of the following people or groups for correction: (12) An incident is an event where an injury, illness, property damage or a near miss has occurred. (13) Where an incident occurs, those first to the scene will undertake the following: (14) Incidents will be reported in the University’s Incident and Hazard Reporting system located at multiple points on the University intranet. (15) Incidents involving the potential or occurrence of an injury, illness or material damage, will follow the escalation of notification within the University structure and escalated to the next level if contact cannot be made. (16) The HSE team will identify incidents that are notifiable to Worksafe or an equivalent authority. (17) Where an incident is notifiable, the incident scene will be preserved for investigation by the authority. The scene may be disturbed only to protect the health and safety of people or to take essential action to make the site safe and prevent a further incident. (18) For the purpose of this Procedure:Health and Safety Procedure - Hazard and Incident Reporting
Section 1 - Background and Purpose
Section 2 - Scope
Top of PageSection 3 - Policy Statement
Section 4 - Procedures
Part A - Responsibilities
Managers and Leaders
Health, Safety and Environment (HSE) Team will:
All Staff, Students and Contractors
Part B - Hazard Identification, Actioning and Reporting
Employer Representative
Contact Method
Infrastructure and Operations
ARCHIBUS reporting system
Supervisor/Course Coordinator/Contract Manager
Face to face, Email, Phone
Security
Call x2222
HSE Team
Incident and Hazard Reporting system on the intranet
Health & Safety Representatives (HSRs)
contact the local HSR – list on the intranet
Part C - Incident Response and Reporting
Part D - Escalation of Notification of incidents
INDIVIDUAL
NEXT MANAGER UP
HEAD of DEPARTMENT / SCHOOL
SENIOR EXECUTIVE GROUP
SIGNIFICANT
immediate to next up manager
immediate to HoD/HOS
immediate to SEG
immediate to Vice-Chancellor
SERIOUS
immediate to next up manager
immediate to HoD/HoS
immediate to SEG
immediate to Vice-Chancellor
MODERATE
immediate to next up manager
immediate to HoD/HoS
within 12 hours to SEG
Part E - Notifiable Incident
Section 5 - Definitions
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