(1) This Procedure describes the specifications for the contents of certification documentation issued for subjects and courses completed at La Trobe University, as outlined in the Qualifications Issuance Policy, and in accordance with Section 1.5 of the 2015 Higher Education Threshold Standards. (2) Refer to the Qualifications Issuance Policy. (3) Refer to the Qualifications Issuance Policy. (4) All authorised certification documentation for awards issued by the University will state correctly: (5) The award title used on all certification documentation will follow the nomenclature outlined in the Qualifications Issuance - Award Nomenclature Schedule. (6) An academic transcript will detail a student's entire enrolment record at the University including: (7) The Australian Higher Education Graduation Statement (AHEGS) will comply with the Australian Government Guidelines for the Presentation of Australian Higher Education Graduation Statements. (8) The Deputy Vice-Chancellor (Education) may approve any optional information to be included on the AHEGS as specified in the Guidelines for the Presentation of Australian Higher Education Graduation Statements. Only information which is centrally recorded, verifiable and relates to activities during the period of candidature from which the student is graduating will be included on the AHEGS. (9) The AHEGS will identify the qualification as an AQF qualification by the use of the AQF logo authorised by the AQF Council or by the words ‘The qualification is recognised within the Australian Qualifications Framework’. (10) An AHEGS will be issued on the authority of the Deputy Vice-Chancellor (Education). A facsimile signature may be used. (11) Content for AHEGS is normally generated and approved through the course lifecycle process. Content for approved new and revised courses is provided to Student Administration from the minutes of the relevant Academic Board meeting for updating in relevant databases. (12) Where a course is deemed eligible for professional recognition or accreditation, approved recognition statements must be sought from the Office of Quality and Standards prior to submitting course proposals for approval. (13) Where there are any proposed changes to professional recognition or accreditation statements outside the course lifecycle the changes must also be approved by the Office of Quality and Standards prior to a change being made in AHEGS. (14) Testamurs issued by La Trobe University for the conferral of awards and honorary degrees are produced in accordance with specifications outlined in University Statutes, according to the Standard Specifications for Testamurs Procedures (restricted circulation) and in accordance with Section 1.5.6 of the 2015 Higher Education Threshold Standards and will include the following requirements. (15) The name appearing on the testamur will be the same full name which is recorded in the student information system and will: (16) Requests for changes may be made to Student Administration in certain circumstances, for example to represent the norms from other cultures by using: (17) The testamur will include the full title of the qualification awarded, including the field or discipline of study, as outlined in the Qualifications Issuance - Award Nomenclature Schedule. (18) The testamur will include any subsidiary component of the qualification (such as integrated honours, an area of specialisation or a major study). (19) Where the major(s) are not represented in the award title (as outlined in the Award Nomenclature Schedule) the testamur will include the words: (20) Where the award is a double, dual or combined degree the testamurs will include the specialisation or major(s) undertaken within each component. (21) The testamur will state if any parts of the course of study or assessment leading to the qualification were conducted in a Language other than English, except for the use of another language to develop proficiency in that language. (22) Where any part of the course or assessment is conducted in a Language other than English the language of instruction or assessment is recorded on the testamur, as per the following examples: (23) A testamur including the badges or logos of two institutions may be awarded to students completing a course delivered as part of a third party agreement, where permitted in the agreement and in accordance with the Qualifications Issuance Policy and associated procedure. (24) In these cases the signatory and seal on the testamur must only be from either La Trobe or the third party. The party whose signatory and seal are included in the testamur (‘the issuing organisation’) must be specified in the agreement. (25) Standard specifications in accordance with Australian Quality Training Framework (AQTF) (2010) Condition of Registration 6 are prescribed in the AQF Implementation Handbook. VET testamurs must: (26) The NRT logo and the State Registering Body Logo may be used on testamurs issued for nationally recognised training in accordance with the current conditions of use. (27) See specifications and conditions of use for the Victorian Registration & Qualifications Authority logo. (28) Nil.Qualifications Issuance Procedure - Contents of Academic Certification
Section 1 - Background and Purpose
Section 2 - Scope
Section 3 - Policy Statement
Section 4 - Procedures
Part A - Requirements for all Certification Documentation
Part B - Academic Transcripts
Part C - Australian Higher Education Graduation Statement
Required contents of AHEGS
Approval of new and changed content for AHEGS
Part D - Testamurs
Requirements for all Testamurs
Naming Protocols
Award Title
Subsidiary Components
Languages Other Than English
Testamurs for Collaborative Degrees
Testamurs for Vocational Education and Training (VET)
Section 5 - Definitions
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