(1) Operators and pilots of all Remotely Piloted Aircrafts (‘RPAs’), otherwise popularly referred to as ‘drones’ naturally operate within the national aviation system and must ensure flights are safe and compliant with the Civil Aviation Safety Regulations 1988. (2) This Policy applies to all operators of RPA’s on University property and all RPA’s owned by or on loan to the University, including: (3) The University is committed to the safety and wellbeing of its staff, students and the broader community, in the context of RPA operations and to ensuring compliance with the Civil Aviation Safety Regulations 1988 . (4) The University has a number of ‘very small RPAs’ weighing between 100g-2kgs which are primarily used for education, research and marketing purposes. (5) RPAs outside this weight category should be discussed with the Policy Owner and the Risk Management Office prior to purchase. (6) Applications for use must be made in accordance with the prescriptions set out below. Additional information or requirements may be imposed based on the size and risk category of the RPA and proposed flight operation. (7) All RPA’s owned by the University must be registered with CASA using La Trobe’s Aviation Reference Number (ARN). Refer to Part C of this Policy for more details. (8) All LTU RPA’s operators must hold either a Remote Pilot Licence (RePL) or have an RPA operator accreditation unless the RPA is being flown for fun. (9) All LTU RPA operators must submit evidence of a Remote Pilot License (RePL) or RPA operator accreditation to Infrastructure and Operations via ioservicedesk@latrobe.edu.au before flying a RPA for business purposes. (10) Where a RPA is being flown for fun, the operator must review and understand the CASA drone safety rules before operating the RPA. (11) The University does not a hold a Remotely Piloted Aircraft Operator’s Certificate (ReOC), therefore LTU staff are not permitted to: (12) Permitted RPA operator accreditation activities, where a RPA is less than 25kg include: (13) The RPA operator remains responsible for: (14) Failure to comply with this Policy, or applicable laws and regulations could result not only in disciplinary action but also enforcement action taken against the University and the pilot and may be subject to civil and criminal penalties. (15) Any detected or suspected breaches of the Civil Aviation Safety Regulations 1988 or other applicable laws or regulations must be reported in accordance with the Compliance Management Policy. (16) Infrastructure and Operations is responsible for ensuring the RPA database is kept up to date with the names of licensed/accredited LTU RPA operators. (17) LTU RPA operators must retain records to demonstrate: (18) LTU RPA Operator’s records may be audited by Infrastructure and Operations to ensure compliance with record keeping requirements. (19) Where the University engages a third party to operate a RPA, the third party must adhere to this Policy. (20) Third party RPA operators remain responsible for compliance with all applicable laws, regulations and insurance arrangements. Engagement and operational terms should be formalised under a contract between the University and the third party. (21) Before flying on University property and to ensure visibility and appropriate management of RPAs and any associated risks, all third party RPA operators must notify Infrastructure and Operations via ioservicedesk@latrobe.edu.au of their intention to fly and provide proof that: (22) Infrastructure and Operations is responsible for registering and deregistering University owned RPAs with CASA. (23) When a new RPA asset is purchased by the University, information including the make, model, serial number, weight, type of drone and value must be reported to Infrastructure and Operations via ioservicedesk@latrobe.edu.au (24) If the drone does not have a serial number, Infrastructure and Operations will supply a CASA-assigned registration mark, which must always be legibly displayed on the RPA when operating. (25) When a RPA is lost, damaged beyond repair or decommissioned, Infrastructure and Operations must be notified via ioservicedesk@latrobe.edu.au so the RPA can be deregistered with CASA. (26) While the Civil Aviation Safety Regulations 1988 do not specifically cover privacy obligations, the right to privacy, and protections afforded against surveillance under State or Territory laws (i.e. observation and visual records) must remain a paramount consideration when designing a RPA flight operation. (27) An individual may complain to the University’s Privacy Officer at privacy@latrobe.edu.au about the use of an RPA on University property if they believe it has interfered with their privacy. (28) The Privacy Officer will investigate the complaint as promptly as possible and will advise the Chief Operating Officer or nominee of their findings and recommendations. (29) The Chief Operating Officer or nominee will make a decision on the complaint and advise the complainant in writing of the outcome of the investigation. (30) For the purpose of this Policy and Procedure:Remote Pilot Aircraft Policy
Section 1 - Background and Purpose
Section 2 - Scope
Top of PageSection 3 - Policy Statement
Section 4 - Procedures
Part A - LTU RPAs and Operators
Part B - Third Party RPAs and Operators
Part C - Registration of LTU RPA Assets
Part D - Privacy and Complaints
Section 5 - Definitions
Top of PageSection 6 - Resources and Enquiries
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Enquiries: ioservicedesk@latrobe.edu.au