• Section 1 - Key Information
• Section 2 - Purpose
• Section 3 - Scope
• Section 4 - Key Decisions
• Section 5 - Policy Statement
• Section 6 - Procedures
• Internal Appointments
• Responsibility
• Eligibility
• Terms of Appointment
• Advertising a Position
• Application
• Assessment of Suitable Candidates
• Finalising an Appointment
• Internal Appointments
• External Appointments
• Termination of Appointment
• Section 7 - Definitions
• Section 8 - Authority and Associated Information

Section 1 - Key Information

Section 2 - Purpose

(1) This Procedure establishes a process for the selection and appointment of the Associate Dean and Deputy Dean positions at La Trobe University.

Section 3 - Scope

(2) This Procedure applies to Academic staff in a continuing or fixed-term position at the University.

Section 4 - Key Decisions

Section 5 - Policy Statement

(3) This procedure forms part of the Recruitment Policy suite which governs its application.

Section 6 - Procedures

Internal Appointments

(4) Generally, the Associate Dean and Deputy Dean position is open only to internal applicants.

Responsibility

(5) The Dean is responsible for the appointment process of Associate Dean and Deputy Dean within their school. The Dean may call for expressions of interest or offer a subsequent contract to the incumbent of the Associate Dean or Deputy Dean position. 

(6) The Provost has final authority to approve the appointment of the Associate Dean or Deputy Dean position.

Eligibility

(7) Staff members at Level C or above may be eligible to express an interest in the position of Associate Dean and Deputy Dean.

(8) However, on recommendation of the Dean, the Provost may determine that staff members at Level B are eligible to express an interest.

Terms of Appointment

(9) The Associate Dean and Deputy Dean appointment will combine a substantive academic appointment with a fixed-term secondment to Associate Dean or Deputy Dean (up to a maximum of five (5) years).

Advertising a Position

(10) To advertise the Associate Dean and Deputy Dean position internally, a Job Card must be raised through Page Up via an Expression of Interest process. For more information contact Talent Acquisition.

(11) The Dean will inform staff members of the opportunity.

Application

(12) To apply for the position, internal candidates are required to:

1. submit an expression of interest through Page Up; and
2. address any requirements that are specified as part of the application process for that position.

(13) Selection Process

(14) The Associate Dean and Deputy Dean Selection Committee will make a selection based on merit.

(15) For internal applicants the Associate Dean and Deputy Dean Selection Committee will comprise:

1. Dean (Chair) or delegate; and
2. Provost or delegate
3. Appropriate Pro Vice-Chancellor or delegate
4. Head of Department or equivalent or relevant delegate

Assessment of Suitable Candidates

(16) The Associate Dean and Deputy Dean Selection Committee will review submitted applications conduct interviews, and other suitable assessments such as requesting a presentation be provided etc. for suitability against the requirements of the position based on merit.

Finalising an Appointment

(17) The Chair will make the verbal offer to the successful candidate and, upon verbal acceptance from the candidate, will submit the Post Interview Matrix Form to the TA team with the outcome to generate the offer card in PageUp. 

(18) A contract will be sent to the successful candidate for acceptance electronically.

Internal Appointments

(19) All internal appointments to an Associate Dean or Deputy Dean position will be on a secondment arrangement.

External Appointments

(20) In exceptional circumstances and on the recommendation of the Dean, the Provost may approve the decision to externally recruit a senior academic.

(21) External appointments will combine a substantive academic position with a fixed term secondment Associate and Deputy Dean position, for (up to a maximum of five (5) years).

(22) To initiate an external recruitment process, contact Talent Acquisition.

Termination of Appointment

(23) The Associate Dean and Deputy Dean secondment will end at the date outlined in the contract of employment, unless terminated earlier.

(24) The Dean in consultation with the Chief People Officer may recommend the early termination of the Associate Dean and Deputy Dean secondment to the Provost.

(25) The Provost has final authority to approve the early termination of Associate Dean and Deputy Dean secondment. The incumbent will then revert to their substantive academic position.

Section 7 - Definitions

(26) For the purpose of this Procedure:

1. Job Card: is the process in Page Up where hiring managers provide details of a position and recruitment requirements.
2. PageUp: is the University’s e-recruitment system

Section 8 - Authority and Associated Information

(27) This Procedure is made under the La Trobe University Act 2009.

(28) Associated information includes:

1. Talent Acquisition and Remuneration intranet