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Recruitment (Head of School) Procedure

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Section 1 - Background and Purpose

Preamble

(1) These Procedures establish a process for the selection and appointment of the Head of School position at La Trobe University (‘University’).

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Section 2 - Scope

(2) These Procedures apply to Academic staff in a continuing or fixed-term position at the University.

Internal Appointments

(3) Generally, the College Pro Vice-Chancellor will recommend to the Vice-Chancellor that the position is open only to internal applicants.

Responsibility

(4) The College Pro Vice-Chancellor is responsible for the appointment process of Heads of Schools within their college. The College Pro Vice-Chancellor may call for expressions of interest or offer a subsequent contract to the incumbent of the Head of School position.

(5) The Vice-Chancellor has authority to approve the appointment of the Head of School position.

Eligibility

(6) Staff members at Level D or above are eligible to express an interest in the position of Head of School. 

(7) However, on recommendation of the College Pro Vice-Chancellor, the Vice-Chancellor may determine that staff members at Level C are eligible to express an interest.

Terms of Appointment

(8) The Head of School appointment will combine a substantive academic appointment with a fixed-term appointment as Head of School. The duration of a Head of School appointment will normally be 3 to 5 years.

Advertising a Position

(9) To advertise the Head of School position internally, a Job Card must be raised through Page Up People. For more information contact Human Resources.

Application

(10) To apply for the position, internal candidates are required to:

  1. submit an expression of interest through Page Up People; and
  2. address requirements of the Specific Duties Section in the Position Description.

Selection Process

(11) The Head of School Selection Committee (‘Committee’) will make a selection based on merit.

(12) For internal applicants the committee will comprise:

  1. College Pro Vice-Chancellor (Chair);
  2. Head of School of another school or area; 
  3. Professor of discipline or school; and/or
  4. Senior staff member.

Finalising an Appointment

(13) The College Pro Vice-Chancellor will forward a recommendation for appointment to the Vice-Chancellor for endorsement through Page Up People. Confirmation via electronic sign-off will enable contract generation.

External Appointments

(14) In exceptional circumstances, on recommendation of the College Pro Vice-Chancellor, the Vice-Chancellor may approve the decision to externally recruit a professor or associate professor. 

(15) This external appointment will combine a substantive academic position with a fixed-term appointment as Head of School of normally 3 to 5 years.

(16) To initiate an external recruitment process, contact Human Resources. 

Allowance

(17) This role attracts a responsibility allowance. For more information, refer to the Allowances and Specific Payments Procedures.

Termination of Appointment

(18) The College Pro Vice-Chancellor in consultation with the Executive Director, Human Resources may recommend the termination of appointment of the Head of School position to the Vice-Chancellor. 

(19) The Vice-Chancellor has final authority to approve the termination of Head of School appointment. The position will revert to the substantive academic position.

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Section 3 - Definitions

(20) For the purpose of this Procedure:

  1. Job Card is the process in Page Up People where hiring managers provide details of a position and recruitment requirements.
  2. Page Up People is the University’s e-recruitment system.