• Section 1 - Key Information
• Section 2 - Purpose
• Section 3 - Scope
• Section 4 - Key Decisions
• Section 5 - Policy Statement
• Section 6 - Procedures
• Principles Applying to Nomenclature
• Application of the Principles
• Responsibility of Varying the Principles
• Summary of Nomenclature to be applied
• Section 7 - Definitions
• Section 8 - Authority and Associated Information

Section 1 - Key Information

Section 2 - Purpose

(1) This Procedure provides a framework to ensure that position titles used within the University are consistent, and that all positions are appropriately titled, taking into account the functions and responsibilities of each role.

Section 3 - Scope

(2) This Procedure is applicable to the classification of all professional and Executive Senior Management positions within the University.

Section 4 - Key Decisions

Section 5 - Policy Statement

(3) This Procedure forms part of the Recruitment Policy suite which governs its application.

Section 6 - Procedures

Principles Applying to Nomenclature

(4) A job title for a position is confirmed after the position has been evaluated and located within La Trobe’s job level/grade structure.

(5) The process of confirming job titles is an integral component of the evaluation and classification of positions. 

(6) Titles will:

1. identify the position in a way which is accurate, clear and recognisable;
2. indicate the function and main purpose of the position;
3. be simple and free of technical jargon;
4. indicate the relative level of the position within the University’s organisation structure and the level of strategic accountability held by the position;
5. be applied consistently across the University to ensure equity and assist in the uniform use of titles be gender neutral;
6. appear consistently on all documentation for the position.

(7) Specialist position titles for particular professional groups should be discussed with the Talent Acquisition team.

Application of the Principles

(8) For all Executive Senior Management positions, the classification is determined by the Mercer CED Job Evaluation Process.

(9) For all Professional positions, the classification is determined by the Position Classification Standards in the La Trobe University Enterprise Agreement 2023 in conjunction with the Summary in Section 4 of these procedures.

(10) Once the classification process has determined the job grade based on Mercer Work Value Points for the Executive and Senior Management group (ESMC) and job descriptors in the Enterprise Agreement (Classification) for HEO positions, using the summary in Section 4 of these procedures, agree with the Manager of that position the title to be applied consistent with these principles.

(11) All current job titles that are inconsistent with these principles will not be changed whilst the current incumbent is in the role, with the following exceptions: 

1. due to promotion, retirement or resignation of the current incumbent there is a change in the incumbent in the role;
2. there is a change in the role due to a change in structure (including Administrative Change Program changes) and a revised position description is required to be evaluated, even if the current incumbent retains the revised role;
3. when current positions are formally reviewed and re-evaluated;
4. positions evaluated and classified within the ESMC Level 1, that are currently titled “Manager” should, on the approval of the proposed Nomenclature Principles and Processes, as per the ESMC Position Titles Table below;
5. incumbents were appointed and notified that the position title was to be reviewed.

Responsibility of Varying the Principles

(12) In exceptional circumstances, there may be a need to exercise flexibility with regard to the position title and position functions.

(13) Where there is a requirement to vary or make exception to this principle, approval is required from the Talent Acquisition team, and where required to the Director, Talent Acquisition and Remuneration and/or Chief People Officer.

Summary of Nomenclature to be applied

Section 7 - Definitions

(14) For the purpose of this Procedure:

1. Nomenclature: is the naming convention/rules for job positions within the University.

Section 8 - Authority and Associated Information

(15) This Policy is made under the La Trobe University Act 2009.

(16) Associated information includes:

1. Talent Acquisition and Remuneration intranet