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(1) The University receives gifts in many forms and of varying value. On occasion, the University may wish to acknowledge prospective donors by establishing a named gift (see list of examples below). This Policy ensures that these specific gifts are managed appropriately. (2) This Policy applies to all: (3) University personnel who may be engaging with prospective donors and wish to establish a named gift (eg endowed fund, building naming) should seek advice from the La Trobe Advancement before any commitment is made on behalf of La Trobe University. (4) The following Policy, within the context of existing University policies, will govern named giving opportunities. (5) For the naming of Professorial Chairs or other relevant academic positions, the Chief Advancement Officer will make recommendations to the relevant Dean. If endorsed by the Dean, the proposal will be referred to the Vice-Chancellor for approval. (6) Named Academic Positions may be: (7) Buildings may be named in recognition of significant financial contributions to the University. (8) La Trobe University does not offer naming rights for buildings in perpetuity unless there is an endowment established sufficient to maintain the facility at an adequate standard. A building will only ever carry the name of the donor for the realistic life of the building or any other shorter period as may be specified at the time of the agreement. (9) For the naming of infrastructure gifts, recommendations from the Chief Advancement Officer are made to the Vice-Chancellor as per the Naming of Buildings and Assets Policy. (10) Parts of buildings are considered under the same policy as whole buildings. (11) The naming of gifts of furnishings and equipment that have a value of less than $25,000 is at the discretion of the Dean or Campus Director (as appropriate). (12) For gifts of furnishings and equipment that carry a financial value of more than $25,000, that are not part of a building, the Dean or Campus Director must seek endorsement from the Chief Advancement Officer and approval from the Vice-Chancellor on the naming proposal. (13) Research teams may be named after donors. Proposals for naming must be developed by the La Trobe Advancement in conjunction with the Dean and will be referred to the Senior Deputy Vice-Chancellor (Research and Industry Engagement) for endorsement, before being submitted for approval to the Vice-Chancellor. (14) Applications for named prizes, scholarships and medals are made through Academic Board. (15) Donations of books are not covered by this Policy. For book donations, see relevant Library policy. (16) The University La Trobe Advancement will be responsible for the co-ordination, assignment and management of donations, donors and prospective donors to La Trobe University. (17) The La Trobe Advancement will be the central co-ordinator for all University fundraising activities, also acting as an advisory service, a repository of information on all donors and prospective donors and as a clearinghouse for all fundraising campaigns, appeals, submissions and approaches. (18) The La Trobe Advancement is the organisational unit responsible for assessing all approaches for named gift opportunities. (19) No officer, employee, or volunteer associated with the University shall promise, or imply that, in return for a charitable contribution, favourable consideration will be given to: (20) Individuals or groups (such as a campus, school or division) who receive a communication from a potential donor asking to sponsor, endow, donate or otherwise provide a gift to the University in return for a naming right should immediately contact the La Trobe Advancement. (21) The La Trobe Advancement is required to make contact with the potential donor and establish the terms of the gift, the timeframe for the gift and the level of support to be offered. (22) The La Trobe Advancement is to make the potential donor aware of the relevant minimum levels of funding required for named gift opportunities. (23) If the gift offered meets the requirements for the named gift they wish to endow to the University, the La Trobe Advancement will arrange a meeting between the donor and key staff members in the relevant area. (24) The donor will be briefed by the staff members and the La Trobe Advancement at this meeting of the ways in which their gift might assist the University in meetings its mission and fulfilling its Strategic Plan. (25) The La Trobe Advancement is responsible for establishing the named gift, in conjunction with staff from the relevant area, including arranging for any legal agreements needed to be drafted and approved by all parties. (26) Scholarship awards will be managed by the Scholarships Office. (27) To avoid any conflict with naming under the Recognition of Significant Service and Contributions Policy, the La Trobe Advancement will provide information on any potential named gifts to the Chief Operating Officer to ensure that the potential gift is flagged and the building or facility is not named for a significant service or contribution in the interim. (28) The La Trobe Advancement will oversee the stewardship of the gift and manage the relationship with the donor, in conjunction with the relevant area, according to this Policy. (29) For the purpose of this Policy:Named Gift Policy
Section 1 - Background and Purpose
Section 2 - Scope
Top of PageSection 3 - Policy Statement
Named Gift Opportunities
Academic Positions, including Named Chairs
Named Buildings
Equipment and Furnishings
Research Projects/Research Teams
Scholarship, Prizes, Medals
Book Funds
Section 4 - Procedures
Overview
Contact by Potential Donors
La Trobe Advancement Responsibilities
Potential Donors
Meetings with Potential Donors
Establishment of Named Gift
Stewardship of Donor
Section 5 - Definitions