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Recruitment (Head of Department) Procedure

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Section 1 - Background and Purpose

(1) These Procedures establish a process for the selection and appointment of the Head of Department position at La Trobe University (‘University’).

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Section 2 - Scope

(2) These Procedures apply to Academic staff in a continuing or fixed-term position at the University.

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Section 3 - Policy Statement

(3) Refer to the Recruitment, Selection and Appointment Policy.

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Section 4 - Procedure

Internal Appointments

(4) Generally, the Head of Department position is open only to internal applicants.

Responsibility

(5) The Head of School is responsible for the appointment process of Heads of Departments within their school. The Head of School may call for expressions of interest or offer a subsequent contract to the incumbent of the Head of Department position. The College Pro Vice-Chancellor has final authority to approve the appointment of the Head of Department position.

Eligibility

(6) Staff members at Level C or above may be eligible to express an interest in the position of Head of Department. 

(7) However, on recommendation of the Head of School, the College Pro Vice-Chancellor may determine that staff members at Level B are eligible to express an interest.

Terms of Appointment

(8) The Head of Department appointment will combine a substantive academic appointment with a fixed-term appointment as Head of Department. The duration of a Head of Department appointment will normally be 3 years.

Advertising a Position

(9) To advertise the Head of Department position internally, a Job Card must be raised through Page Up People. For more information contact Human Resources.

(10) The Head of School will inform staff members of the opportunity. 

Application

(11) To apply for the position, internal candidates are required to:

  1. submit an expression of interest through Page Up People; and
  2.  address requirements of the Specific Duties Section in the Position Description.

Selection Process

(12) The Head of Department Selection Committee (‘Committee’) will make a selection based on merit.

(13) For internal applicants the committee will comprise:

  1. College Pro Vice-Chancellor(Chair);
  2. Head of School or delegate; and
  3. Head of Department of another area or delegate.

Finalising an Appointment

(14) The Head of School will forward a recommendation for appointment to the College Pro Vice-Chancellor for endorsement through PageUp People. Confirmation via electronic sign-off will enable contract generation.

External Appointments

(15) In exceptional circumstances, on recommendation of the Head of School, the College Pro Vice-Chancellor may approve the decision to externally recruit a senior academic. 

(16) This external appointment will combine a substantive academic position with a fixed-term appointment as Head of Department of normally 3 years. 

(17) To initiate an external recruitment process, contact Human Resources.

Termination of Appointment

(18) The Head of School in consultation with the Executive Director, Human Resources may recommend the termination of appointment of the Head of Department position to the College Pro Vice-Chancellor. 

(19) The College Pro Vice-Chancellor has final authority to approve the termination of Head of Department appointment. The position will revert to the substantive academic position.

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Section 5 - Definitions

(20) For the purpose of this Procedure:

  1. Job Card is the process in Page Up People where hiring managers provide details of a position and recruitment requirements.
  2. Page Up People is the University’s e-recruitment system.